Front Office CoordinatorArbeitsort: Erlangen

Responsibilities

• Be the first point of contact for staff, students and parents
• Monitor, further develop and implement Front Office processes and procedures such as attendance, student filing systems, welcoming visitors, parcel reception, stationary collection etc. 
• Role-model and oversee the professional handling of incoming phone calls, correspondence, student and staff information requests
• Issue administrative documents swiftly
• Coordinate Front Office team by holding regular meetings and ensuring good communication
• Administer school databases such as School Base, Manage Bac and databases requested by the school authorities
• Substitute for absent colleagues and support other administrative tasks, such as admission processes, bus coordination, exam preparation and organizing cover for absent teachers etc.
• Plan, organize and implement all after school activity programs per school year including the instrumental program

The successful candidate will meet the following criteria

• Professional experience in the administration
• Excellent MS Office skills and experience working with databases
• Flexibility and ability to multi-task
• High organization skills, ability to prioritize and to work to tight deadlines
• Outstanding verbal and written communication skills
• Very good spoken and written English and German skills

What we offer

• Initial 2-year contract with the aim of a tenured contract
• An exciting position in an international, friendly and open working atmosphere
• A modern workplace with excellent resources
• Competitive salary, kilometer allowance, subsidized Jobticket (Deutschlandticket), generous contribution to private pension scheme, 30 days annual leave, 2 personal days, Christmas and New Year’s Eve are days off
• Professional Development options, Corporate Benefits, Jobrad Bike Leasing, EGYM-Wellpass, free coffee & tea, school parking lot